Staff Privacy

We encourage you to read this privacy notice thoroughly, as it includes vital information about who we are, how and why we gather, retain, utilise, and share personal data, your rights concerning your personal information, and how to reach us or other relevant organisations if you have any complaints.

As a ‘data controller,’ we are responsible for processing your information in the Bailiwick of Guernsey in compliance with The Data Protection (Bailiwick of Guernsey) Law, 2017.

Introduction

Sarnia Carers C I Ltd, a registered entity with The Office of the Data Protection Authority in Guernsey, offers various services that necessitate the processing of personal data concerning our staff, clients, and occasionally, the friends and relatives of our clients and staff. "Processing" refers to the collection, recording, organization, storage, sharing, or destruction of data. We are devoted to providing clear information on why we need your personal data and what we do with it, as outlined in this notice. It also details your rights regarding your data.

Staff

What Data Do We Have?

To deliver a safe and professional service, we must maintain certain records about you. We may collect the following types of data:

1. Basic details and contact information: Name, address, date of birth, National Insurance number, and next of kin.
2. Financial details: For payroll, insurance, pension, and tax purposes.
3. Training records.

Additionally, we may record data classified as “special category”:

- Health and Social Care Data: This could include physical and mental health information necessary for us as your employer, such as fit notes or for statutory maternity pay.

1. Other Special Categories: Race, ethnic origin, sexual orientation, or religion.
2. Criminal record data.

Why Do We Have This Data?

We process your data for several reasons:

1. Operational Requirements: To contact you, pay you, and ensure you receive necessary training.
2. Legal Obligations: Compliance with Guernsey law.
3. Performance of Public Tasks: Required for public interest duties.
4. Legitimate Interests: For example, providing training data to Skills for Care’s Adult Social Care Workforce Data Set for workforce planning.

Processing of Special Category Data:

1. Social Security and Social Protection Law: Necessary for DBS checks and processing sick or maternity pay.
2. Public Interest Obligations: Providing data to regulators.

Consent:

If consent is required, we will clearly explain its necessity and provide you with a choice. You can withdraw your consent at any time by notifying us.

Where We Process Your Data:

We collect and share data through:

1. You or your legal representatives.
2. Third parties: Including HMRC, pension and healthcare schemes, external payroll providers, safeguarding authorities, and law enforcement agencies.

We do this via in-person interactions, phone, email, our website, post, application forms, and apps such as When I Work and Birdie.

Why Do We Have This Data?

We process this data due to our legitimate business interest in maintaining emergency contact details for staff. Additionally, we might process your data with your consent, explaining its use and how you can withdraw consent at any time.

Where We Process Your Data:

Data is collected from or shared with:

1. You or your legal representatives.
2. Third parties in the health and care system: Including local hospitals and law enforcement agencies.

Your Rights

Your data is confidential and used appropriately. You have specific rights:

1. Access: Request a copy of your data.
2. Correction: Ask us to correct inaccurate data.
3. Erasure: Request that we erase data that is no longer necessary.
4. Restriction: Request restrictions on data processing.
5. Withdrawal of Consent: Withdraw consent for data processing.
6. Objection: Object to data processing based on legitimate interests or public interest tasks.

Identification may be required to fulfil some requests. We aim to respond promptly and no later than one month after receipt.

How to Contact Us

For any inquiries related to your personal information:

Email: employment@sarniacarersci.com
Phone: +44 (0)7781 173 123 or +44 (0)7911 755 751.

Complaints

If you wish to file a complaint about our handling of your request, please contact:

The Office of The Data Protection Authority
Block A
Lefebvre Court
Lefebvre Street
St Peter Port
Guernsey
GY1 1BR  

Tel: +44 (0)1481 742074 
Email: info@odpa.gg  

This privacy notice was last updated on 08/08/2024.